Step-by-step guide to help you plan an unforgettable Graduation celebration!
Set a Date and Time: Choose a date and time that works well for the graduate and their close family and friends. Consider their schedule and any other events happening around that time.
Create a Budget: Determine how much you’re willing to spend on the party. This will guide your decisions on venue, food, decorations, and entertainment.
Choose a Venue: Decide whether you want to host the party at home, rent a venue, or reserve a space in a park or community center. Consider the number of guests and the atmosphere you want to create.
Compile a Guest List: Make a list of the people you want to invite to the party.
Send Invitations: Send out invitations well in advance, at least a few weeks before the party. Include all the necessary details such as date, time, location, RSVP instructions, and any special requests.
Plan the Menu: Decide on the food and drinks you’ll serve at the party. Consider whether you’ll have a sit-down meal, a buffet, or just snacks and appetizers. Don’t forget to accommodate any dietary restrictions or preferences of your guests.
Decorate the Venue: Choose a theme or color scheme for the decorations that reflects the graduate’s personality or interests. Decorate the venue with balloons, banners, centerpieces, and other decorations that fit the theme.
Entertainment and Activities: Plan entertainment and activities to keep guests engaged and entertained. This could include music, yard games, photo booths, or even a DJ or live band.
Capture Memories: Hire a photographer or a photo booth. You can also create a memory board or scrapbook for guests to write messages and well wishes to the graduate.
Plan for Safety: Ensure the safety of your guests by providing designated drivers or arranging transportation options for those who may need it. If alcohol will be served, consider hiring professional bartenders or having a friend act as a responsible bartender to monitor consumption.
Thank You Notes: After the party, send out thank you notes to all the guests who attended, expressing your gratitude for their presence and any gifts they may have brought.
By following these steps, you can plan a graduation party that celebrates the achievements of the graduate and creates lasting memories for everyone involved!
At SWAG Party Rentals, we love to help you create an event that everyone will be talking about for years to come! Whether you just need a few chairs or want someone to guide and plan the entire event (and everything in between) we will ensure your event is unforgettable!